A remote board meeting allows directors to attend a formal meeting online, without having to travel or commute. This enables board members to work from their homes or wherever else they have an internet connection which can cut down on the expenses and hassles that come with traditional commutes.
However, there are still some important things to be aware of when conducting remote meetings. It’s important, for example to make an agenda in advance and assign tasks so that each director is aware of their responsibilities for the meeting. It’s also important to ensure that the participants are able to connect without issues.
It’s also important to establish a protocol that outlines when participants are allowed to speak at the meeting. This can help avoid chaos by preventing people from speaking over each other or going off on unrelated tangents. You can request that attendees raise their hands to indicate that they’d like to speak. Alternatively, you can make use of the “raise your hand” feature on some online meeting platforms. You should also try to plan meetings outside of typical meals to avoid having people eat in front of cameras.
Last but not least, you must have a system of recording minutes of meetings and distributing them to all board members following every meeting. This will help ensure that no important discussion or opinions are left out and that all directors have access to the information they require to make informed decisions for your business.
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