Minutes provide a concise, precise summary of the key points discussed and the decisions taken at an event. They help everyone stay on the same page and provide valuable information that can be used in long-term planning, as well as to help with accountability.
They contain a report of the outcomes of any votes. This is important as it indicates that the majority of those who voted voted or against, or even abstained. It also serves as a legal defense for attendees should any decisions made during the meeting later result in lawsuits.
In general, the duty of recording minutes of a conference is assigned to a person designated as minutes-taker. The person who is responsible for recording minutes should be impartial and not have any involvement in the discussion’s content so that they are able to concentrate on accurately recording the words spoken. This makes it possible for the person taking minutes to be objective and ensures that all the important details are recorded.
You can go through them in the future to evaluate progress and accountability. The minutes can be used to determine the amount of time was spent on the various topics and what action items were completed or not. Minutes can also be used to measure how effective the meeting was by determining how many action items were completed.
To ensure that an organization is successful, it is vital to keep accurate and detailed minutes of meetings. They make sure that all members are accountable for their actions and provide a roadmap to help them meet their goals.