Data room confidential mode permits the administrator of the virtual data room to restrict the use of the VDR by a specific user based on IP address or device type. It is a valuable tool for M&A transactions and other sensitive business ventures.
A good service provider will provide granular rights settings for users and two-factor authentication. They will also have a remote shred feature that deletes documents downloaded after administrators have removed access. They will also be able handle the most popular formats for files including PDFs as well as Excel XLSXs. The top providers can place a watermark on files that users download, which will discourage people from avast deleted steam.exe sharing copies of the files online. They can set an expiration date on downloads to stop unauthorised downloads.
Other useful tools include redaction. It allows administrators to eliminate (black out) portions of text or certain areas of a document from the view of authorized users. This is crucial because it shields sensitive business data and personally identifiable information from hackers. Most reliable VDR providers can rewrite PDF, Doc, Docx, PPT, Txt GIF, JPG, and Q&A files.
Some providers will let users print out documents which will automatically include a watermark and they may even permit users to download the original version of the file. Finally, a good provider will provide users with an answer and question feature that lets them discuss documents in the data room and record answers in a searchable database. This can be extremely useful for M&A deals as well as any due diligence project.